Create A Signature

Solution:

Select Tools | Options

Select the Mail Format tab.

In the 'Compose in this message format' dropdown-

Select Rich Text (if it's not already selected)

Select the Signatures button 

In the Create Signature dialog box, select the New button Enter a name for the new signature.

Select Start with a blank signature and click Next In the 'Edit Signature' dialog box, type the desired text for the signature.

To change the paragraph or font format:

Select the text click the Font or Paragraph buttons choose the desired options (i.e. Font face, size, left/centered paragraph, etc. Once the formatting is complete, click the Finish button click the OK button twice to return to the main Outlook window

Create a new PST/ MAP a PST file in Outlook 2010

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Steps:

1.  Click on File- > Account Settings icon -> Account settings option 

2.  Once the Account Settings option is clicked, the following window would open up as shown below.

By default the EMAIL tab would be chosen. Now to create a new PST file, choose the tab DATA FILES as shown and follow the below given steps.

1.  Click on ADD

2.  Choose the location, where the PST file has to be saved and then enter the NAME of the file and click on OK

3.  Now the PST file would be created in the desired location.

4.  For mapping an PST that’s missing from outlook, follow the same steps as mentioned above.

Create A New Profile

Solution:

Select Start | Settings | Control Panel and double-click the Mail icon Click the Add button 

Select Add a new e-mail account and choose Next .

If 'Prompt for a profile to be used' was selected, enter a Profile Name.

 

Select Microsoft Exchange Server and choose Next

Enter the Exchange server name in the Microsoft Exchange Server field .

Type your ID in the User Name Field and click the Check Name button.

 

NOTE :

Selecting the "Check Name" button will attempt to communicate with the entered Exchange server to look for the ID or name information. If the information is located on the server, the name will appear underlined in the User Name field. Enabling Cached Exchange Mode provides user with a better experience when using a Microsoft Exchange Server e-mail account. A copy of your mailbox is stored on your computer. This copy provides quick access to your data and is frequently updated with the mail server

After authentication passes, the Exchange Server and User Name should be underlined in the correlating fields - Click Next to continue

NOTE:

If the ID is not found on the server, the error "The name could not be matched to a name in the address list" will appear. Try with the remaining server names...

This could be caused by a mis-type of the ID or the ID is actually not located on that server. Select the Finish button to complete the profile setup. Lastly, ask the user if they are the only person that uses this computer.

If YES - Select the "Always use this profile" option and click OK to exit.

If NO - Select the 'Prompt for a profile to be used' option and click OK to exit

If the user wants to Create or Add another user profile, please follow the same steps as mentioned in the document above.

Please keep in mind, while creating additional profiles, the profile name should be unique.

Create a new Personal Folder

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Solution: 

1.Go to File New Outlook data File

2. Select “Office Outlook Personal Folders File(.pst)” and then click “OK”

 

3. Choose a name for the folder and click “Ok” (In this example we are using “Test” as a folder name)

 4. Type the name of the folder again in the “Name” Field”, choose the “No Encryption” Option and click “OK”.

5. The Personal Folder should now appear in the Folder List Column.

 

Create a new mail profile in outlook 2010

Solution:

1.       Click on Start -> Control panel -> Mail

2.  Once the mail icon is clicked the following windows appears on the screen.

3.  Click on the button “Show profile” and then click on the button ADD as shown below.

4.  Once Add button is clicked, a window would appear prompting to enter the name of the profile.

5.  Once the name is entered, please choose the option “ Manually configure server settings or additional server types“ in the next window

6.  Once this is selected, then follow the same as it would be done in Outlook 2003 or 2007

7.  Select the option Microsoft Exchange - > Enter the Server and the user name -> Click on Finish

8.  Once the profile is created, then launch outlook, which would open up and load with the new profile that has been created.

Create A Meeting Request

Solution:

On the Actions menu, click New Meeting Request.

In the meeting dialog box, click on the To button to invite the people you want at the meeting. (Resources must be added into the resource box)Click the OK button. In the Subject Box type a description.

Click on the Attendee Availability tab. Use the scroll bars to find the free times for all invitees. Enter the Meeting start time and the Meeting end time in the appropriate boxes. Click the Send button.

Create A Distribution List

What is a Distribution List?

A distribution list is a group of e-mail addresses, usually grouped under a single e-mail address. When you send to a distribution list, you're sending to everyone whose address is included in the list. It's much easier than picking 30 different addresses from the Address Book.

 

There are two ways to create a distribution list

One is by SELECTING from names already in Contacts.

The second is to ADD a name

If address is not in the Global Address List or already in Contacts, then click Add Member to add one member at a time.

Place check in box to Add to Contacts.

In Outlook,

Select Tools | Address Book Select File | New Entry For the entry type select

New Distribution List In the 'Put this entry' dropdown list select either Contacts or Personal Address Book and click OK

Enter a name for the distribution list in the Name field Click on the Select Members button and double-click names from the Global Address List to add them Click on the OK button when finished adding names Click on the Save and Close buttons to complete adding the distribution list